01
Smarter IEP Extraction
Upload any PDF. The engine extracts mandates, goals, service minutes, providers, accommodations, and expiration dates with 99.4% accuracy.
Speech 30m × 2/wkOT 20m × 1/wkGoalsAccommodations
Smarter clinical operations for special education
Special education,
smarter by design.
Smarter School Data is an AI-powered clinical operations assistant for special education teams. Smarter scheduling, smarter documentation, smarter compliance, and smarter district analytics — built around therapist skilled insights.
Want to get Smarter? Contact us to find out how: customerservice@smarterschooldata.comSee how it works
FERPA & HIPAA aligned
SOC 2 in progress
One smarter platform · six smarter workflows
Smarter IEP ManagementSmarter SchedulingSmarter DocumentationSmarter ComplianceSmarter ReportingSmarter District Analytics
Category 01
For Therapists
Smarter scheduling, documentation, and session support — so SLPs, OTs, PTs, counselors, and special educators spend their day with students, not paperwork.
Smarter IEP & scheduling
From PDF to a smarter schedule, automatically.
Smarter School Data reads every IEP, captures the mandates, and builds conflict-free schedules across SLPs, OTs, PTs, counselors, and special educators — so therapists spend their day with students, not spreadsheets.
02
Smarter Auto-Scheduling
One click resolves conflicts across providers, classrooms, lunch, specials, and room availability — and surfaces three optimized options.
Mon 9:00Wed 9:00GroupPull-out
03
Smarter Service Tracking
Service minutes delivered vs. required are tracked in real time, with clear graphs and proactive make-up suggestions for every student.
Minutes deliveredMake-upsTrend linesMedicaid-ready
Smarter session documentation
A personalized AI writing assistant — in every therapist’s voice.
Smarter School Data learns each therapist’s individual documentation style — preferred wording, sentence structure, clinical terminology, cueing language, and data reporting style. Notes get smarter with every session, requiring fewer edits while preserving each clinician’s unique voice.
- Drafts ready the moment a session ends — review, refine, sign.
- Therapists spend time adding skilled clinical insights, not retyping admin text.
- AI handles repetitive language; clinicians own the clinical reasoning.
Intelligent note projection
Draft ready · 8sSession ends
AI prepares first draft from goals, history, trends
Therapist reviews · adds skilled insight
Sign · documentation complete
Sample draft (learned voice)
“J. produced /r/ in conversation with 75% accuracy using moderate verbal cues, demonstrating increased independence vs. last session. Clinician introduced self-monitoring strategy with positive response.”
Smarter student profiles
Notes and data, right under every goal.
Every speech therapy goal has its own dedicated entry space — quantitative accuracy, prompts, and trials completed, plus a qualitative field for skilled clinical observations. Need to attach a voice recording, photo, or work sample? Upload icons sit right there with the note.
Per-goal data entry
Quantitative accuracy & prompts
Skilled clinical observations
Voice, photo & attachment uploads
A measurable outcome wasn't included. Want to add one?
You documented prompting but didn't describe the student's response.
Progress toward this goal is unclear — clarify before saving?
This note doesn't identify the instructional strategy used.
SMART documentation assistant
Helpful nudges — never rejection.
Every note is checked for specific interventions, measurable performance, goal alignment, clinical observations, and skilled decision-making. Instead of blocking incomplete notes, the assistant asks smart questions and lets the therapist decide. Clinical judgment always wins.
Specific interventions
Measurable performance
Goal alignment
Skilled clinical insight
Collaborative group documentation
Document one shared session — the AI creates individualized notes for every student in the group, adjusting names, performance data, goal progress, and attendance. Therapists review each note before finalizing.
Student A
Student B
Student C
Voice-to-documentation & secure media
Speak after a session and Smarter School Data structures it into a goal-aligned note with performance data and skilled intervention summary. Securely attach voice recordings, work samples, video clips, assessments, PDFs, and parent communication — organized in the student’s record.
Voice notesPhotosVideo clipsWork samplesPDFs
Pre-session smart briefing
Walk into every session prepared.
Before each scheduled session, therapists receive a concise Session Brief highlighting reminders, data gaps, performance trends, and decision-support recommendations — clinical judgment always stays with the therapist.
Therapist reminders
Introduce new articulation cards · trial visual schedule · parent requested update.
Goal data alerts
No quantitative data collected on Goal 3 in the past three sessions.
Performance trend alerts
Plateau detected on Goal 1 · rapid improvement on Goal 2 · attendance affecting progress.
Smarter therapy suggestions
Decrease prompting · increase task complexity · consider goal revision at next IEP.
Category 02
For Administrators
District-wide visibility, compliance, and reporting — graphs and data special education leaders need to run a smarter district.
Smarter graphs & reporting
Interactive graphs. Objective data. Polished reports.
Every goal auto-generates easy-to-read visualizations — accuracy over time, prompting trends, mastery %, attendance, and minutes delivered vs. required. Graphs update as data is entered, so progress is clear in IEP meetings and parent conferences.
Progress reports
IEP reports
Goal summaries
Service logs
Parent-friendly summaries
Therapy data summaries
AI drafts polished reports from objective data — clearly highlighting therapist skilled clinical insights.
Smarter compliance
Zero-gap compliance, monitored in real time.
Every student gets a live compliance score backed by clear graphs and data. If minutes slip, documentation is missing, or an IEP nears expiration, Smarter School Data flags it and suggests a recovery plan before it becomes a risk.
- All 48 speech sessions documented for Q3
- IEP renewal due in 12 days for student #1042
- 3 students need make-up OT minutes this week
Expanded administrator platform
District-wide oversight, in real time.
A dedicated administrative dashboard built for special education leaders — with the visibility and reporting required to run a smarter district.
District Caseload Dashboard
Every therapist, total caseloads, schools served, and workload distribution — filter by discipline, building, grade, case manager, or disability category.
District Scheduling Dashboard
All therapist calendars in one place — daily, weekly, by building, by provider, by room — for staffing, substitute planning, and resource allocation.
Proactive Compliance Monitoring
Early alerts for IEP expirations, missed minutes, missing documentation, and goals lacking recent data — so corrective action happens before deadlines.
Therapy Time Reports
Minutes delivered, missed, made-up, completion %, productivity trends, and provider workload — filter by school, therapist, discipline, student, or date range.
Cross-Disciplinary Student Progress
Unified timeline across Speech, OT, PT, Counseling, Social Work, Behavioral, and Special Ed — invaluable for due process, legal requests, and team meetings.
Smarter District Analytics
Staffing utilization, caseload comparisons, and forecasting — visualized with smarter graphs and objective data for confident leadership decisions.
From PDF to smarter schedule in minutes.
The same workflow your team already follows — minus the manual data entry, plus the graphs and data leaders need.
- 01
Upload the IEP
Drop a PDF or scan. AI extracts services, minutes, goals, accommodations, and dates.
- 02
Verify and approve
Review extracted data in a clean, side-by-side editor. Edit, confirm, done.
- 03
Schedule smarter
Get three optimized schedule options that respect every constraint and provider calendar.
- 04
Document & report
Therapist skilled insights, polished. AI drafts goal-aligned notes in each therapist's voice and publishes interactive progress graphs for every student.
Built for the entire care team.
One smarter platform that works the way special education actually works — across roles, buildings, and districts.
SLPs, OTs, PTs & Counselors
Smarter documentation in seconds — in your own clinical voice — with progress graphs already attached.
Case Managers
Unified caseload oversight with smarter compliance scoring, renewal alerts, and cross-disciplinary progress.
Special Ed Teachers
Live goal-tracking and shared calendars across the whole care team — every discipline, one view.
Administrators
District-wide compliance, staffing utilization, and forecasting — visualized with smarter graphs and data.
Give your specialists their time back — the smarter way.
See Smarter School Data run on a sample of your district’s real IEPs. We’ll show you the time savings, the graphs, and the data in 30 minutes.